Privacy and Cookie Policy

Effective Date: 14 January 2025
Last Updated: 14 January 2025

This Privacy and Cookie Policy applies between Three9s Talent Limited (registered company number 16122451), the owner and provider of this website (www.three9s.co.uk), and you, the user of this website. Three9s Talent Limited is committed to protecting your privacy and ensuring compliance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and Privacy and Electronic Communications Regulations (PECR).

1. Definitions and Interpretation

In this policy, the following definitions apply:

Data: Collectively all personal information that you provide to Three9s Talent Limited via email, contact forms, or third-party platforms (e.g., LinkedIn).
Cookies: Small text files placed on your device to track website usage and improve user experience.
Data Protection Laws: Any laws relating to the processing of personal data, including but not limited to the UK GDPR and PECR.
Third-party Services: External providers engaged by Three9s Talent Limited, such as cloud storage, CRM systems, and analytics tools.
User: Any third party accessing the website who is not employed by Three9s Talent Limited.

2. Scope of This Privacy Policy

This policy covers only the actions of Three9s Talent Limited and users with respect to this website. It does not extend to third-party websites that may be linked from this website.

3. Data Collected

We may collect the following categories of data:

Full name, email address, and phone number
Job title, profession, and CV details
LinkedIn profile or other professional profiles you choose to share
Any additional information you provide during communication or application

4. How We Use Your Data

We may collect the following categories of data:

Recruitment services: Matching your profile with suitable job roles and sharing your information with prospective employers
Communication: Responding to inquiries and providing recruitment updates
Improving services: Enhancing website functionality and content
Marketing: Sending recruitment-related information and job alerts (only with your explicit consent)
Legal compliance: Complying with regulatory and legal obligations

5. Sharing Your Data

We may share your data with the following third parties:

5.1 Clients (Prospective Employers)

To facilitate job placements, we may share your data with prospective employers after obtaining your consent.

5.2 Third-party Service Providers

We may engage trusted third-party providers to store or process your data. These may include:

Cloud storage providers: For secure storage of your data
CRM systems: For managing candidate and client information
Analytics tools: For tracking website usage and improving performance (e.g., Google Analytics)

5.3 Data Transfers Outside the UK

If any third-party service providers or clients are located outside the UK, we will ensure that appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs), to protect your data.

6. Data Retention

We will retain personal data for the following periods:

Candidate data: 12 months unless you consent to a longer retention period or request deletion earlier.
Client data: Retained for as long as necessary to manage our business relationship.
Communication data: Retained for 6 months after resolution of your inquiry.

Data may be retained longer if required by law or for legitimate business purposes (e.g., backups).

7. Cookies

7.1 What Are Cookies?

Cookies are small text files placed on your device to track usage and improve your experience. We use cookies in accordance with the PECR.

7.2 Types of Cookies We Use

Strictly Necessary Cookies: Essential for website operation.
Performance Cookies: Help us analyse how users interact with our website (e.g., Google Analytics).
Functionality Cookies: Allow us to remember your preferences.
Targeting Cookies: Track your browsing activity to deliver relevant job ads (if applicable).

7.3 Managing Cookies

You can manage or disable cookies via your browser settings. For more information, visit aboutcookies.org.

8. Data Retention

You have the following rights under the UK GDPR:

Right to access: Request a copy of the personal data we hold about you.
Right to rectification: Request correction of inaccurate or incomplete data.
Right to erasure: Request deletion of your personal data.
Right to restrict processing: Request limitations on how we process your data.
Right to data portability: Request transfer of your data to another service provider.
Right to object: Object to our processing of your data based on legitimate interests.
Right to withdraw consent: Withdraw consent where processing is based on consent.

To exercise these rights, please contact us at contact@three9s.co.uk. If you are not satisfied with our response, you may lodge a complaint with the ICO at ico.org.uk.

9. Changes to This Policy

We may update this policy from time to time. Any changes will be posted on this page, and continued use of the website after changes are made constitutes acceptance of the updated policy.

10. Contact Us

If you have any questions or concerns about this policy, please contact:

Three9s Talent Limited
Email: contact@three9s.co.uk
Registered Office: 27 Wolverton Road, Stanmore, Middlesex, HA7 2RN